Careers
Kappa Alpha Theta International Headquarters houses Fraternity, Theta Foundation, and Fraternity Housing Corporation staff. Located in Indianapolis, Indiana, we employ more than 50 in-office and remote employees.
Theta’s workplace values are relationships and community, learning and growth, and innovation and excellence. Theta's staff is encouraged to be the best they can be, both in their personal and professional lives. Kappa Alpha Theta headquarters is a flexible, collaborative work environment in which all individuals have the opportunity to utilize their inherent talents to support a common goal: Provide quality service and support to each other, our members, and our community.
Kappa Alpha Theta Openings
Thank you for your interest in joining our team! Please check below for career opportunities with the Fraternity, Theta Foundation, and Fraternity Housing Corporation.
View Theta Openings
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POSITION OVERVIEW
An FHC (Fraternity Housing Corporation) property manager completely oversees the real and personal property for FHC-owned or -managed properties.
Essential functions include the following:
- Using discretion on matters of significance, including coordinating all necessary and scheduled maintenance and repairs with vendors and discussing any large-scale repairs (e.g., new water heater) with the FHC executive director and the FHC director of property management prior to approving repairs.
- Providing supervision to facility directors (FDs) at FHC properties and writing annual FD agreements and performance reviews; assisting with FD candidate interviews and utilizing the centralized training process of all FDs.
- Creating and monitoring up to 20 chapter budgets to ensure accuracy and providing ongoing communication with the FHC accountants; using discretion when authorizing expenditures.
- Managing the maintenance, inventory, and oversight of properties owned or leased within the FHC.
- Building working relationships with university and campus partners to ensure the proper upkeep of Theta properties on campus.
- Communicating with chapter advisors and undergraduate officers regularly via email; facilitating virtual (or in-person when possible) meetings with chapter leadership to discuss any facility-related issues.
- Coordinating the annual wish list process with FHC chapters and advisors; providing a wish list summary to the FHC interior designer.
- Creating and monitoring maintenance schedules via the Property Management Portal (PMP); ensuring the facility information section in the PMP is updated annually by the property manager (PM) or FD.
- Working with the FHC interior designer on facility design assessments, furnishing replacement and requests, renovation projects, and budgets; providing information about chapter wish list requests to the FHC interior designer and connecting the FHC interior designer with chapter leadership to fulfill approved wish list purchases.
- Collaborating with the finance department to ensure chapters fulfill their required number of room rental licenses; working with the finance department for any vendor payment issues or member concerns regarding costs.
- Assisting the FHC executive director and/or the FHC director of property management on special projects or requests as needed.
- Traveling to owned or managed properties one or two times per year (and more frequently during renovations or as needed). Travel time is approximately 35% of the job and occurs throughout the United States. Overnight travel is required.
COMPETENCIES
This position requires the ability to work well with people, be detail-oriented, and have excellent organizational and communication skills. The ideal candidate will have experience in the following areas regarding property management, facilities, and/or a university housing position:
- Managing multiple priorities and projects;
- Understanding the demand of working with college women;
- Supervising multiple staff members; and
- Budgeting and budget management.
PREFERRED EDUCATION AND EXPERIENCE
Bachelor’s degree is required.
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POSITION OVERVIEW
The finance coordinator is responsible for accounts payable, accounts receivable, bank deposits, mail sorting, and assisting finance controllers and other staff members with daily operations. This full-time position requires working three days per week at Kappa Alpha Theta headquarters in Indianapolis, IN. Up to two days may be remote.
Essential functions include the following.
Accounts payable:
- Navigate and manage online database used for invoice submissions by Theta property managers.
- Process accounts payable items daily, using both ACH online technologies as well as paper check printing and mailing.
- Maintain paid invoice files.
- Communicate with utility companies throughout the United States verbally and in writing.
- Oversee ACH processing of utility accounts which includes reviewing for accuracy and preparing data files for upload into the accounting system.
- Generate reports from the accounting system to help with analyzing expenses of Theta properties across the U.S.
- Participate in annual audit.
Accounts receivable:
- Create invoices and apply member payments accurately in accounting software, ensuring balances correctly reflect bank activity.
- Evaluate and maintain aging receivables monthly to maximize cash flow.
COMPETENCIES
- Microsoft Office
- Microsoft Excel
- Outlook
- Teams chat and video conferencing
- Attention to detail and organization
- Willingness to learn new things and develop new processes
- Understanding of accounting principles
- Excellent verbal and written communication skills
PREFERRED EDUCATION AND EXPERIENCE
- 3-5 years of experience with accounts payable and accounts receivable.
- Salesforce and AccuFund experience a plus
How to Apply
To be considered for an opening, please complete the form below and include a cover letter (including salary requirements) and résumé.