Careers

Position Overview

The Foundation Programs Manager is responsible for supporting all aspects of Theta Foundation’s scholarship and grant programs, including: maintaining membership and application databases; coordinating application, evaluation, and selection processes; preparing and executing communications; responding to program inquiries; and preparing reports in addition to providing other support to the programs director.

Essential functions include:

• Coordinates confidential processes in grantmaking and scholarship activities according to best practices and policies approved by the Foundation Board of Trustees
• Implements procedures for the application, evaluation, selection, and notification phases of grant and scholarship programs
• Develops and maintains historical records of programs and recipients
• Prepares and disseminates written communications, mail merges, and surveys
• Interacts with applicants, references, donors, Fraternity/Foundation staff/volunteers, and stakeholders regarding information on programs, awards, and recipients
• Collaborates with the programs director to outline data collection and reporting needs and maintains accuracy of applicant and recipient data in Salesforce
• Coordinates selection processes and meetings, including preparing application and selection materials and communicating with evaluators
• Provides innovative ideas to further educate members and steward donors
• Maintains close and regular partnership with marketing/communications staff to guarantee program information is communicated efficiently and effectively to stakeholders
• Provides help as needed to other members of Theta Foundation staff

Competencies

Knowledge:

• Knowledge of best practices in scholarship and grantmaking
• General knowledge of financial aid application processes and terminology
• Basic understanding of fundraising methods, approaches, and stewardship standards
• General knowledge of marketing and communications, including an understanding of web and social media best practices and trends

Skills/Abilities:

• Excellent written and oral communication skills
• Strong analytical and quantitative abilities
• Ability to manage and prioritize multiple tasks with various deadlines
• Outstanding interpersonal and diplomatic skills used to communicate effectively with program stakeholders
• Strong database navigation and management skills
• Ability to run reports, develop and maintain records, and provide an historical reference of programs and recipients

Preferred Education and Experience

Education:

• Bachelor’s degree required

Experience:

• Two years of professional experience in grantmaking, higher education, and/or nonprofits preferred
• Experience working with volunteer personnel
• Experience planning, prioritizing, and organizing multiple concurrent projects
• Salesforce experience preferred