Coronavirus Update

If your chapter has new members to initiate—whether or not your school has imposed restrictions on meetings— we encourage all chapters to conduct ritual virtually whenever possible to limit contact between members and the potential spread of COVID-19. If you have questions or need help locating virtual ritual resources, please contact ritual@kappaalphatheta.org.

Kappa Alpha Theta Fraternity Housing Corporation (FHC) is committed to maintaining a clean environment, but we also want to acknowledge that it is up to each member to do her part to prevent the spread of the virus. We will provide the tools needed for members to create a safe living environment. Regarding community living, the FHC recommends that each house follow the university directives about the number of members living in each room. In some cases, this could mean single rooms, and in other cases there may be no change to the number of members living in. The FHC will work with each of our chapters to find a solution that fits their campus. A separate food service plan will be shared for each house that has a meal plan.

The FHC will incorporate the following protocols in our managed facilities and we recommend that local facility corporation boards (FCBs) do the same.

• Installation of hand sanitizing stations in entryway and dining areas and any additional high-traffic areas.
• Increased cleaning of high-touch surfaces in common areas including bathrooms.
• Increased availability to antibacterial wipes so members can clean door handles and faucets after each use.
• Where possible beds will be at least six feet apart and we ask that members sleep head to toe if sharing a room.
• Posting one-way directional signs for staircase and hallways to encourage social distancing.

The following are resident requirements.

• The FHC requires members self-screen (take their own temperature) daily. Each member is responsible for bringing her own thermometer.
• The FHC requires that members and non-members wear a mask in common areas of the house. Each member is responsible for bringing her own mask.
• Out- of-house members can visit the facility: they are also required to self-screen for a fever and wear a mask.
• Each member should sign the COVID-19 Member Agreement prior to returning to campus.
• Each member living in the facility must submit her individual plan for where she will go if she gets sick. The plan should be submitted to the facility management director and saved so that officers and advisors have access.

If a member, or someone she knows, is experiencing symptoms or tests positive for COVID-19, she should take the following actions. First, the member should follow all state and university guidelines for reporting and report the information to the advisory board chairman, chief executive officer (CEO), and FHC property manager (or FCB president if the facility is not managed by FHC). Kappa Alpha Theta will not provide contact tracing.

Members will not be able to self-quarantine inside a Theta house. The following steps are recommended in this order:

1. Member returns to their permanent home to follow CDC guidelines on isolation and quarantine which are as follows:
   1. Isolation: 10 days from positive test
   2. Quarantine: 10 days from exposure or 7 days with a negative test on day 7
2. If permanent home is unavailable, member works with the university to move to a spot designated for students to self-quarantine.
3. If the first two options are unavailable, Theta will require alternative accommodations. This could include but is not limited to a hotel, an Airbnb, or VRBO accommodation. The room and board fee will be prorated daily if the COVID-19 test is positive. The member will be responsible for the cost of the alternate accommodation.

GUEST POLICY
For guests to visit the facility, the chapter would need to vote unanimously to allow visitors. The FHC highly encourages chapters to adopt a no-guest policy to reduce the chance of the virus entering the building. FHC acknowledges that out-of-house members will need to visit the facility for activities such as meetings and picking up their meal. Out-of-house members can visit the facility, but they are also required to self-screen for a fever and wear a mask.

EMPLOYEE POLICY
FHC has prepared its employee COVID-19 policy.

This feels like an extraordinary time, and your family, your Theta sisters, or yourself may need help coping with ongoing uncertainty as campuses and communities take steps to prevent the further spread of coronavirus disease (COVID-19). This blog provides several resources to navigate your emotional wellness during this time. Active Minds is also providing webinars and live chats (registration required).

Here are more resources for you:

• AllOneHealth webinars
• Caring for the Elderly During COVID-19 (Talk One-2-One resource)
  
• What to Do If You Are Sick with Coronavirus (CDC resource)
• Stop the Spread of Germs (CDC resource)
• Stay Calm and Reduce Fear (coronavirus.gov resource)
• Helping Children Cope with Uncertainty (Talk One-2-One resource)
• Navigating Through Personal Finances with COVID-19 (Talk One-2-One resource)
• Free Resources on Calm
• Love is Louder

The National Panhellenic Conference (NPC) has published a report from the Recruitment Contingencies Task Force, which was appointed in April 2020 to develop tools and resources to help college Panhellenics plan for recruitment during the Pandemic.

As we move into the 2021- 2022 academic year, college Panhellenics are still using these resources to plan for recruitment. We believe most recruitment processes in the fall of 2021 will be conducted in a hybrid fashion. This means that some rounds will occur virtually, while other rounds will be held in person.

Here are the resources they have developed:

• Recruitment Contingencies Task Force Report for College Panhellenics
• Recruitment Structure Decision Map

Kappa Alpha Theta supports the changes to NPC policies, unanimous agreements, and best practices.

Please visit the Introduce a Potential New Member web page where you can find the online form and list of chapter facility addresses. We strongly prefer online submissions of our introduction form.