Coronavirus Update

If your chapter has new members to initiate—whether or not your school has imposed restrictions on meetings— we encourage all chapters to conduct ritual virtually whenever possible to limit contact between members and the potential spread of COVID-19. If you have questions or need help locating virtual ritual resources, please contact ritual@kappaalphatheta.org.

Kappa Alpha Theta Fraternity Housing Corporation (FHC) is committed to maintaining a clean environment, but we also want to acknowledge that it is up to each member to do her part to prevent the spread of the virus. We will provide the tools needed for members to create a safe living environment. Regarding community living, the FHC recommends that each house follow the university directives about the number of members living in each room. In some cases, this could mean single rooms, and in other cases there may be no change to the number of members living in. The FHC will work with each of our chapters to find a solution that fits their campus. A separate food service plan will be shared for each house that has a meal plan.

The FHC will incorporate the following protocols in our managed facilities and we recommend that local facility corporation boards (FCBs) do the same.

• Installation of hand sanitizing stations in entryway and dining areas and any additional high-traffic areas.
• Increased cleaning of high-touch surfaces in common areas including bathrooms.
• Increased availability to antibacterial wipes so members can clean door handles and faucets after each use.
• Where possible beds will be at least six feet apart and we ask that members sleep head to toe if sharing a room.
• Posting one-way directional signs for staircase and hallways to encourage social distancing.

The following are resident requirements.

• The FHC requires members self-screen (take their own temperature) daily. Each member is responsible for bringing her own thermometer.
• The FHC requires that members and non-members wear a mask in common areas of the house. Each member is responsible for bringing her own mask.
• Out- of-house members can visit the facility: they are also required to self-screen for a fever and wear a mask.
• Each member should sign the COVID-19 Member Agreement prior to returning to campus.
• Each member living in the facility must submit her individual plan for where she will go if she gets sick. The plan should be submitted to the facility management director and saved so that officers and advisors have access.

If a member, or someone she knows, is experiencing symptoms or tests positive for COVID-19, she should take the following actions. First, the member should follow all state and university guidelines for reporting and report the information to the advisory board chairman, chief executive officer (CEO), and FHC property manager (or FCB president if the facility is not managed by FHC). Kappa Alpha Theta will not provide contact tracing.

Members will not be able to self-quarantine inside a Theta house. The following steps are recommended in this order:

1. Member returns to permanent home for at least two weeks and until symptoms are gone.
2. If permanent home is unavailable, member works with the university to move to a spot designated for students to self-quarantine.
3. If the first two options are unavailable, Theta will require alternative accommodations. This could include but is not limited to a hotel, an Airbnb, or VRBO accommodation. The room and board fee will be prorated daily if the COVID-19 test is positive. The member will be responsible for the cost of the alternate accommodation.

GUEST POLICY
For guests to visit the facility, the chapter would need to vote unanimously to allow visitors. The FHC highly encourages chapters to adopt a no-guest policy to reduce the chance of the virus entering the building. FHC acknowledges that out-of-house members will need to visit the facility for activities such as meetings and picking up their meal. Out-of-house members can visit the facility, but they are also required to self-screen for a fever and wear a mask.

EMPLOYEE POLICY
FHC has prepared its employee COVID-19 policy.

For FHC chapter properties where the facility is owned by FHC (not applicable for University owned or leased properties)

As we continue to navigate the current landscape in consideration of COVID-19, Kappa Alpha Theta Fraternity Housing Corporation (FHC) staff wants to touch base regarding expectations for the winter/spring term in regards to living in the facility.

We have decided to allow any member out of her winter/spring live-in obligation with no financial penalty. Current members who have a room license for the next term are required to email fhcbilling@kappaalphatheta.org by Tuesday, Dec. 1, to notify us that they will not return to live in the facility for the next term(s). If a member does not notify the FHC by Dec. 1, she will be responsible for paying her room and board (if applicable) fees for the winter/spring term. If you request a release from your room for the winter/spring term, you will be responsible for any out-of-house fees that other non-housed members pay.

Please note that if a member chooses to move in for the winter/spring term, but determines she wants to move out at any time during the term, that member will be responsible for paying the room fee in full and prorated board fee (if applicable). We will not issue prorated credits of room fees for members who choose to move out during the term.

We will continue to issue prorated credits if a member has to isolate or quarantine outside of the facility based on a positive COVID-19 test result or direct exposure to an individual with a positive COVID-19 test result. If an unexpected campus closure were to happen and the FHC is forced to also close our facility, we will issue a prorated credit.

If you have any questions, please email fhcbilling@kappaalphatheta.org.

This feels like an extraordinary time, and your family, your Theta sisters, or yourself may need help coping with ongoing uncertainty as campuses and communities take steps to prevent the further spread of coronavirus disease (COVID-19). This blog provides several resources to navigate your emotional wellness during this time. Active Minds is also providing webinars and live chats (registration required).

Here are more resources for you:

• AllOneHealth webinars
• Talk One2One webinar schedule
• Lead & Learn webinar schedule
• Caring for the Elderly During COVID-19 (Talk One-2-One resource)
• What to Do If You Are Sick with Coronavirus (CDC resource)
• Stop the Spread of Germs (CDC resource)
• Stay Calm and Reduce Fear (coronavirus.gov resource)
• Helping Children Cope with Uncertainty (Talk One-2-One resource)
• Navigating Through Personal Finances with COVID-19 (Talk One-2-One resource)
• Free Resources on Calm
• Love is Louder

Grand Council voted on July 24 to help alleviate this distress by decreasing the per capita fee for current active members and the initiation fee for new members who are initiated into Kappa Alpha Theta during the 2020-2021 academic year. Note too there has been a reduction to the National Panhellenic Conference (NPC) national fee as well.

Kappa Alpha Theta also is granting a one-time payment extension to members with a balance due that is less than $500. This means members with outstanding balances of less than $500 will have that balance carried forward to the fall and will not have their membership terminated for financial reasons at this time.

For details regarding these short-term changes, please refer to the letter sent July 27 to chief financial officers, chief executive officers, finance advisors, advisory board chairmen, budget district directors and college district directors.

Yes! We believe that the sorority experience is more relevant than ever right now. Young women across the country are seeking opportunities to feel a part of community, to have a positive impact on their communities, and to build connections that will last a lifetime. Theta is poised to offer this experience to so many.

We found in the fall of this academic year that women believed that, too. Chapters this fall conducted recruitment mostly virtually and were incredibly successful. More than 70 chapters have successfully recruited new members this fall. We’re looking forward to continue sharing the Theta experience this spring.

The National Panhellenic Conference (NPC) has recently published a report from the Recruitment Contingencies Task Force, which was appointed in early April 2020 to develop tools and resources to help college Panhellenics plan for recruitment during the Pandemic.

NPC has recommended that all recruitment activities for the remainder of the 2020-2021 academic year be conducted virtually.

Here are the resources they have developed:

• Recruitment Contingencies Task Force Report for College Panhellenics

• Recruitment Structure Decision Map

Kappa Alpha Theta supports the changes to NPC policies, unanimous agreements, and best practices.

If your college or university is considering changing your recruitment style, please contact your recruitment and Panhellenic district director (RPDD) immediately. You can find her information in the Chapter Portal.

Due to all the unknowns surrounding recruitment and our members' ability to return to campus, we ask that all potential new member references be submitted using the online form.